Having Trouble Getting a Student VISA Appointment at Your Nearby Spanish Embassy or Consulate?

The below recommendations are only for North American Language & Culture Assistants who have already tried to get an appointment through the normal means, but currently have an appointment after their official start date in Spain. Please note that while I’ve done my best to ensure this information is accurate, I cannot guarantee that this will work.

north american language & culture assistant waiting for visa stamp at spanish consulate embassy

Email the Embassy

All embassies are really busy, and there is no doubt a very full calendar of student VISA applications. My first recommendation is to email the embassy, explaining that:

  1. You will be a North American Language and Culture Assistant in Spain in 2019-2020

  2. Your start date is __ , your placement is in __ , and you just received this information on __ . As such, you were not able to request an appointment earlier.

  3. Send your proposed travel plan (i.e., what flight will you be taking and when)

  4. Say when you’re available to come into the consulate or embassy and add that you can come in early or stay late, or just wait for an opening between people if need be…


Call the Embassy

I know it can be really, really frustrating to call the consulate or embassy and have the number always be busy, but keep trying. Just keep calling back until you can get through to the receptionist and see if there is any way you can talk to a person instead of leaving a message for someone. If absolutely necessary, leave a message with the same information as above, and try calling more. Explain it’s a personal matter.


Contact Another Embassy

In my case, I had an especially hard time scheduling something, even after emailing and calling. I ended up calling a different Embassy, and they were much more helpful.


Was There a Problem With Your VISA Paperwork?

VISA Application: Denied.

My first year as an auxiliar de conversación de inglés extranjero, a few weeks after my appointment at the Embassy I got a call saying my student VISA application was denied.

FULL PANIC MODE ensued.

I was in touch with my auxiliares de conversación coordinator for my comunidad autónoma (Castilla y León) in Spain who called my Embassy to say my VISA should be accepted. Note: This has/had no effect. Additionally, the Embassy couldn’t tell me anything aside from “your VISA has been denied.”

What I wish I knew then

If this happens to you, email the main MEC Auxiliares de Conversación program contact (if it’s outside of 10 AM-2 PM Madrid time) auxiliares.conv@educacion.gob.es and explain the problem. Then ASAP, during business hours, call the main program in Madrid (+34 91 506 55 94, i.e. from the US dial exactly this: 01134 91 506 55 94) and explain the problem. What will then happen is once your paperwork on the Spain side is updated through the Ministerio de Educación, the Embassy will need to reprocess your VISA.

This is the only way that your VISA paperwork can get fixed.


If you still have questions, I highly recommend joining the Auxiliares de Conversación en España Facebook group.